Fiscal Sponsorship

Procedures & Requirements

  • Submit a copy of the organizations governing documents i.e. bylaws or, if not legally incorporated, a copy of the first meetings minutes identifying the groups participants, purpose and status as a “community group”.
  • Write a letter of proposal or give a presentation to the Cloud Forest Institute (CFI) board of directors describing your educational project. Approval can also be accomplished via email.
  • If our board agrees that it is compatible with the educational and scientific mission of CFI it votes to approve it.
  • A Fiscal Sponsor Contract between your organization and CFI is signed.  CFI receives an administrative fee of 10% of any grants or tax-deductible donations which are written to CFI in your behalf. This contract is renewed annually.
  • When an individual makes a donation of $100 or more they will receive a letter of thanks and a receipt from CFI for their tax records.  Donors make checks out to Cloud Forest Institute which is deposited into a restricted fund. Checks must be written to Cloud Forest Institute or they cannot be deposited. The name of your organization can be noted on the memo line for the donors reference.
  • If you are asking for fiscal sponsorship in order to apply for a grant you will be required to submit a copy of the CFI 501C(3) letter of determination of federal tax exemption and often times a copy of our budget or a roster of our directors and their affiliations. We supply copies of these documents upon your request.  
  • If granted, the funding agency will mail a check to CFI which we deposit into a fund restricted for use by your project.  
  • CFI has a legal responsibility to insure that all tax deductible donations or grants are used for educational, scientific or charitable purposes.  You are required to submit receipts for reimbursements, purchase orders or invoices in order to access your funds. 
  • At the end of the period of a grant, you are usually required to send a report about the outcomes of the project to the original granting agency. CFI also requires a copy of this report.
  • CFI should be noted as your fiscal sponsor for tax deductible donations on any printed information that your group creates for the public and we ask that you send us copies of this literature. 
  • Your organization is listed on our brochure and on our website where we will create a link to your website.  Arrangements can be made for on line contributions to be designated to your organization via our website as well.  Contact jen@cloudforest.org, phone: 707.743.1287 or 707.743.1287 or 707.895.3243 or 707.895.3243
 
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